Project retrospective

Evaluate the project goals and reflect on successes and failures
Gabriel Guevara
Design Operations Manager

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What's in this template?

Once your project is finished or the set milestone has been completed, it’s crucial for all the stakeholders to reflect on what went well and what you can improve upon for the next project. By holding this meeting, you’re making an active effort to improve your work, processes, and communication as a team. 

The format is pretty simple: what went well, what didn’t go well, and what are a couple of things you can do to improve for next time. A good framework for the discussion could be about what you want to…. Keep doing? Do less of? Do more of? Stop doing? Start doing? 

Ideally, each person lifts other team members up, takes responsibility for their actions, and shares how they could improve. This transparency builds trust and accountability within the team. Taking notes on the lessons learned allows you to come back to these important lessons at a later time when you’ve moved on to other projects.

1
Goal performance

Review the goals, metrics, and milestones for the project

2
What went well?

Highlight your biggest wins and any shoutouts to teammates!

3
What didn’t go well?

Share the challenges and difficulties that prevented you from doing your best

4
Improvement

List 1-2 actions we can take to improve our process and communication

Duration
45 - 60 minutes
Size
2 - 8 people
Frequency
Once every 2-4 weeks

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