All-hands meeting

Keep everyone aligned with what matters most
Gabriel Guevara
Design Operations Manager

I feel so much more prepared and confident going into meetings. Rather than winging it, I’m organized now.

Energize your team with productive meetings

Get started with Mindup for free

What's in this template?

An all-hands meeting is where the entire company comes together to discuss the vision, company and team updates, wins and losses, and ask questions. In the early days, communication is typically in the form of ad-hoc discussions, brainstorming, or simple email updates. As you grow, this becomes an unsustainable approach and the team will need more. 

All hands meetings are an important practice to begin when you have enough people on the team that it becomes too difficult to keep everyone on the same page. You may be adding many new team members each month, teams will grow and become more siloed, and the leadership team may shift priorities that impact the whole organization. This is where you focus on the big picture to ensure everyone, and every team is aligned. 

There is usually one main moderator who can effectively communicate the vision, where we’re at, and where we’re going. Then, each team lead can share updates on what’s happening in their world, and what they need from the other teams. It’s important to highlight wins and successes to keep team morale high. 

We recommend all hands meetings are held monthly. These meetings require effort to prepare for but a successfully led all hands meeting can have a huge positive impact on your team. 

Update from the CEO

What we believe, where we’re at, and where we’re going

Goal performance

Review our key metrics and how we can improve them

Team updates

What’s going well, what isn’t, and how the rest of us can help

Wins and shoutouts

Highlight your biggest wins and any shoutouts to fellow teammates!


Any final housekeeping we might need to know

Q & A

Ask your burning questions and ye shall be answered!

60 minutes
Entire team
Once per month

More templates